Event Logistics

• Manage the implementation of BDPA’s donor cultivation and engagement events
• Manage Development event expense processing
• Create & maintain event attendance lists, master events sales reports, and guest bios
• Secure in-kind donations from vendors for event-related goods and services
• Coordinate donor event logistics, donor stewardship, and benefits (event tickets, lodging, hospitality, and invites)
• Coordinate departmental meetings and external cultivation events as needed
• Liaise with vendors and staff on design and installation of recognition signage

Donor Relationship Management & Prospect Acquisition

• Support CEO & Sr. Development Consultant’s efforts to cultivate and steward relationships with major donors and prospects
• Produce acknowledgment and tax receipts for donations and ensure they are sent out in a timely manner
• Create and send Honorary/Memorial cards when necessary
• Manage donor thank you calls
• Represent BDPA at meetings when appropriate
• Prepare materials and presentations for key stakeholder meetings
• Steward Development Team’s inclusive and collaborative team culture

Budget

• Manage departmental expense budget and report on variances
• Work closely with COO to help reconcile QuickBooks and internal database
• Produce recurring weekly, monthly, and end-of-fiscal year financial reports
• Enter donations into the fundraising system, review incoming requests for donation information, website acknowledgment
• File all tax receipts, posting reports, contracts, and donor letters physically and/or virtually

Database/Information Maintenance/Analytics

• Organize and maintain accurate records in the donor database
• Create reports and analyses as requested
• Oversee duplicate account cleaning in CRM: Review duplicate account reports and scheduling merging accounts that have been determined to be duplicates
• Assist in the pulling of mailing lists for the organization
• Research and update return mail to find current mailing address
• Update and maintain accurate donor recognition listings for publication
• Collaborate cross-departmentally to provide analysis support and contribute data-driven strategies towards fundraising/marketing goals and experimentation

Job Knowledge, Skills, & Traits

• Education - AAS or BS degree in Business, Development, Marketing, or Liberal Arts programs. Or, 2-3 years experience in a Development role
• Knowledge of and ability to apply, accurately and consistently, general accounting principles and practices
• Knowledge of QuickBooks accounting software, and Apple iOS, Microsoft Office products required
• Analytical skills with good reporting accuracy
• Strong attention to detail and thoroughness in identifying and resolving problems
• Strong organizational and coordination skills, with the ability to manage and prioritize multiple projects with competing deadlines
• Being a people-person who enjoys interacting with people
• Ability to multi-task and remain focused and professional despite repeated interruptions
• Comfortable working in a dynamic work environment, with a strong ability to multi-task
• Highly motivated, independent, self-starter who can also take direction from CEO, COO, and Board members
• Must be able to work some weekends and some evenings
• Must be able to lift up to 42 pounds